Bid Writing: Use of English

The reason we need to look at our English is because we can all improve on the way we say things.

Tender documents have some particular requirements, so addressing them correctly can make your tender more readable.

Here are our top 3 Tips:

1. Express Yourself Clearly The readers of your tender want to understand what you have to say, so you need to say it as clearly as you can. However, expressing yourself clearly requires first that you think clearly. So somehow you need to find out what you want to say.

Some people can do this by first writing out a list of the points they want to make. Others do it by writing lots of text off the top of their head, as if they were speaking, and then recognising the main points and producing a much shorter version. Which method do you think would work best for you?

Once you’ve decided what you want to say, then say it without any padding.

2. Use Short Words And Paragraphs The people reading your tender will find it easier to read if it’s made up of short words, short sentences and short paragraphs. So, when you are reading what you’ve written, see if you can find a shorter way to say it.

If you find a long word where a shorter one will do the same job, use the shorter one. If you find a long sentence, see if you can chop it into two sentences instead. And if you have a long paragraph, chop it into two or more paragraphs.

3. Avoid Jargon And Clichés Of course you will have to use some technical terms in your tender. But some people make the mistake of thinking that using a lot of jargon makes them sound expert. Frankly, it just makes them sound desperate to impress, and makes them less understandable too. So avoid jargon when you can.