Tender Summary

Arboricultural Supply - Arboricultural Supply - Machinery

Buying Organisation

London Borough of Haringey - Parks and Leisure

Contract Value

Unknown

Tender Description

London Borough of Haringey

Short Term Hire 2024
Specification Requirements of Grounds Maintenance Machinery

1. Background

1.1 Parks and Greenspaces Services is responsible for the Management and maintenance of the Boroughs Parks and Open Spaces.

1.2 This short term hire is part of a programme to support the service during seasonal peak periods.

2. Defining the need

2,1 As part of the Parks and Greenspaces productivity Action Plan it was decided to create a dedicated Borough Wide Grass Team and procure a short term hire of machinery for the grass cutting seasons. The hire period will begin week commencing 1st April and ending 20th October (202 days).

2.2 Flexibility of the hire period and the types of machinery required within the hire agreement must be retained, i.e. the ability to shorten, extend, or swap machinery as needs require upon agreement of the contractor and a council officer at no extra cost to the council.

3. Specification

3.1 The initial technical requirements are as follows

Quantity Item

2 4WD Tractors with Turf Tyres, creep box, Aircon cab, min 32 speed, 30K plus gearbox, road registered, with beacon.

3.2 The functional requirements are as follows:

3.2.1 All machinery must be:

legal to be on the road
suitably taxed
have all warning beacons and light boards fitted before delivery
of a very good condition upon delivery (will be agreed upon delivery by a relevant council officer)
have all modern safety features included plus additional safety options fitted where possible.
no older than 3 years at the start of the leasing period unless otherwise agreed by a council officer
must come with the relevant daily / weekly check sheets / log books for Haringey staff to complete as required
be provided with all relevant safety information, including vibration (HAVS and WBV) and noise levels'. As specified on point 3.7.2, all documents are distributed to all relevant employees of Haringey.
ensure all machinery is in compliance with the FOR's scheme and current emission level restrictions for the London area.
.
3.3 Repairs and Maintenance Expectations
The repair and maintenance service must include the following points.
All Annual / Bi Annual Servicing needs of Machinery
Provision for Puncture Repairs & Roadside Recovery
Cover of all Fair Wear and Tear of items

3.4 Scheduled Servicing of Equipment:
3.4.1 A scheduled servicing of equipment is to completed at least once over the term of the leased period this must be pre-arranged between the contractor and a council officer to ensure minimum downtime.
3.4.2 Scheduled servicing should be carried out on the date and time agreed on site with minimal impact to service delivery.
3.5 Repairs and Breakdowns
3.5.1 All Repairs or Breakdowns of machinery should be completed within 24 hrs of notification from the Council to the Contractor.
3.5.2 If repairs on site are not achievable within a 24 hr period a replacement (like for like) piece of machinery must be in place within the next 24 hrs. Thus a turnaround of 48 hrs maximum is allowed.
3.6 Operator Misuse
3.6.1 The council will be responsible for operator abuse upon agreement of damage with a council officer If a breakdown is deemed to be the result of abuse by Haringey Council staff,
3.6.2 A fixed price estimate must be provided to the authority for approval prior to undertaking any works.
3.7 Induction and Inspections
3.7.1 The Contractor will ensure Haringey staff are inducted on the vehicle checks on the day of delivery.
3.7.2 The Contractor must ensure that a company representative is available on the day of delivery to induct Haringey Staff on the operation and safe working practices of the machinery.
3.7.3 The Contractor will ensure they have a representative present on the day of delivery to inspect and sign over the hire machinery to a Council Officer. Any previous or existing damage will be noted and recorded for future reference at this point.
3.8 Hire Terms
3.8.1 Any Off Hire of Machinery or any change in Machinery Requirements by the Council will be confirmed by a council officer with 5 working days' notice.
4. Evaluation of Tenders
Tenders will be evaluated on a best Price basis; the successful contractor will commit to complying with all the requirements listed in the specification. Failure to do so will result in exclusion from the evaluation process.
This opportunity has been distributed on adamprocure.co.uk

Tender categories (products & services required)

Agricultural, farming, fishing, forestry and related products (CPV 03000000)

Region

North East (UKC)

Buyer Information