Tender Summary

TMF 2 - Tree Management Framework 2025 - 2029

Buying Organisation

Winchester City Council

Contract Value

£300,000 to £1,000,000

Suitable for SMEs

Yes

Suitable for VCSEs

Yes

Tender Description

Winchester City Council is committed to maintaining and enhancing the district of Winchester's (see map in the tender) built and natural environment. Protecting and improving the environment for residents is important. The district's trees provide an enormous asset, making it one of the greener towns in the south. The council is responsible for c.45k trees and small woodlands that need to be managed to maximise ecological, landscape and social gain whilst being resilient to future pressures such as climate change and disease. Additionally, the council has a duty of care to manage it's trees in an effective and appropriate manner, to reduce the risk they pose to people and property. The vast majority of trees and woodlands are on publicly accessible land but some will be in confined areas such as in council tenant's back gardens. The council are seeking to appoint contractors to a framework for tree maintenance services throughout the year across the district, over a maximum 4 year period, commencing 1/01/25. This exercise replaces an existing successful framework ending 31/12/24. This framework will operate in a similar way and with contractors working closely with the council's in-house tree surveyors, who will identify and issue orders for the tree works via an industry standard cloud-based system. This system was implemented three years ago to streamline the ordering process. Successful applicants will be required to obtain at least a Contractor's Module licence upon award and retain them throughout the contract. The council have a proactive tree inspection programme with identified risk zones. The framework will service this programme but it will not be exclusive. Works include pruning and felling, with an element of tree planting and other associated works. Additionally, there will be reactive orders following response to enquiries and events, which means a 24 hour/365 day emergency call out service is required. Orders will be spread across the Winchester District area, as shown in the map within the tender. The outcome of this procurement reflects the council's priorities to tackle the climate emergency, ensure the use of technology to improve customer access, speed up processes, improves service, reduce cost and protect and enhance the environment. Please see the tender documents for full details on selection and evaluation procedures. The council is utilising an electronic tendering tool to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the council, including the submission of Tenderers' Responses, will be conducted via the Complete Tender Management system (CTM), which can be accessed using the following link: https://uk.eu-supply.com/login.asp?B=WCC
To register on CTM, please see Additional Details below.

Tender categories (products & services required)

Tree-maintenance services (CPV 77211500)

Region

United Kingdom (UK)

Buyer Information