Tender Summary

Grass Mowing Tender - Roade Village

Buying Organisation

Roade Parish Council

Contract Value

£22,680 to £37,500

Suitable for SMEs

Yes

Suitable for VCSEs

Yes

Tender Description

You are invited to submit a quote for cutting various areas of grass within the village of Roade.

Areas to be cut will be shown on a map.

The contract will run for a 3-year period commencing on 1st April 2024 to 31st March 2027 and the stipulated number of cuts must be carried out at regular intervals throughout the season.

Depending on growth, more frequent cuts may be required and ordered by the Parish Council. These additional cuts will be at the price shown for "Single cuts" on the tender form.

If you would be interested in being awarded the contract for a three-year period, could you please include quotes for grass cutting for the next three years on the understanding that the price remains as quoted for the season 2024/25, 2025/26, 2026/27.

All work carried out must be to the satisfaction of the Parish Council who reserve the right to terminate the contract by giving one months' notice in writing.

The successful contractor must agree to comply with the standards detailed in the specification and must forward a copy of their Public Liability insurance and herbicide certificate to the Parish Clerk before commencing the contract.

Should you have any queries would you please contact the Clerk by telephone 01604 861976 or email clerk@roadeparishcouncil.gov.uk

Please return the forms in a returned addressed envelope that can be provided, or an envelope clearly marked 'Mowing Tender' before 12 noon on 31st January 2024.

Areas to be cut:
Village verges - Mulch cutter mower, and strimmed around hedge bottoms, street furniture and street lighting poles, within the 30mph limit as per the map.
Trees to be sprayed around the base 3 times per year to prevent strimmer damage

Churchcroft Play Area - cut to a height of 25mm and strimmed around play equipment and furniture.
Monthly strim of Churchcroft Drainage gulley.
Weed kill along paths round base of trees and along perimeter fences 3 times per year.
Weedkill along end of path leading up Croft Lane at bottom of Churchcroft to A508 x 3/yr

Cemetery - Grass cuttings to be collected and removed every time, and mowings blown off grave stones to keep them clean, the Cemetery to be cut in its entirety on the day of mowing.
Special care to be taken when working in the cemetery.

Cemetery extension - due to be cut from Autumn 2023, so please quote for single cuts.

Memorial Green - Grass cuttings to be collected and removed every time. Special attention to be taken prior to Remembrance Day. Leaf blowing the morning of Remembrance Sunday to ensure the Memorial Green looks presentable.

Recreation Ground - To be cut to a height of 25mm and strimmed around play equipment, signs, along the perimeter and paths. All enclosed areas of play matting to be mown with care when required. Weedkilling of paths to be carried out 3 times per year.

Please quote for up to 18 cuts per year as well as a price per single cut for each area.

Tender categories (products & services required)

Planting and maintenance services of green areas (CPV 77310000)

Region

United Kingdom (UK)

Buyer Information