Tender Summary

Vehicle Removal and Storage (PIN)

Buying Organisation

Portsmouth City Council

Contract Value

£375,000 to £600,000

Tender Description

Portsmouth City Council - the 'Council' - will be undertaking a procurement process later in the year to award a term service contract for the removal and storage of vehicles.

Prior to undertaking the formal procurement the Council wishes to engage with suitably qualified and experienced operators in order to gain feedback on the draft specification, service levels, terms, contract duration, premises, programme, mobilisation and other factors.

The value of the contract is on average ?75,000 per annum but is driven by demand and can fluctuate significantly over time.

The Council is envisaging awarding the contract by 27th November 2023 with a contract commencement following on 1st April 2024. The council is considering letting the contract on an initial base term of 5 years with the option to extend by a further 3 years to a maximum total term of 8 years in increments of no less than 1 year and no more than 3 years.

In order to award the contract the Council will undertake a procurement process in accordance with the open Procedure as set out within the Public Contract Regulations (2015). The current draft programme is set out below:

o Issue TFS Prior Information Notice (PIN) - 11th May 2023
o Deadline for soft market testing - 7th July 2023
o Issue FTS Contract Notice - 31st July 2023
o Issue Invitation to Tender - 31st July 2023
o Tender return deadline - 29th September 2023
o Notification of award - 13th November 2023
o Completion of standstill - 23rd November 2023
o Contract Execution - 27th November 2023
o Service Commencement - 1st April 2024

In addition to alerting the market to this forthcoming contract opportunity the Council would also like to use the pre-procurement activity to gauge levels of contractor interest, relevant contractor experience and give interested contractors an opportunity to put forward any questions, comments or suggestions regarding the envisaged procurement process, programme, contract dates, scope of contract, form of contract, etc.

Whilst not a compulsory requirement for participation in the forthcoming procurement process, the Council would like to invite interested operators to attend a meeting held remotely via Microsoft Teams.

Below is a draft Agenda of the items to be discussed at the meeting.

o Procurement programme and envisaged process
o Contract Duration
o Contract Terms
o Service Levels
o Premises
o HGV and non-standard
o Mobilisation
o Pricing & Payment
o Reporting & Information requirements
? Account Management

The Council will accommodate a 90 minute meeting per operator, meetings can be scheduled for dates and times convenient to both parties between 15th May - 2nd June and 26th June - 7th July, between 10am and 4pm.

The Council request that operators come forward and provide dates and times together with the names and positions of the individuals who would be att...

Tender categories (products & services required)

Automobile emergency road services (CPV 50118000)
Vehicle towing-away services (CPV 50118110)

Region

United Kingdom (UK)

Buyer Information