Tender Summary

Multifunctional Devices (MFDs) and Managed Print Services

Buying Organisation

City of London Corporation

Contract Value

£2,500,000 to £3,500,000

Suitable for SMEs

Yes

Suitable for VCSEs

Yes

Tender Description

The Digital Information & Technology Services (DITS) Team are looking to procure a managed print provider. The Corporation's current Managed Print service contract ends in Aug 2024. This contract covers City of London Corporation, City of London Police, Barbican, Libraries (including public printing), Schools and Print room with a print fleet of 513 devices deployed at around 34 post codes. The print volumes in many areas in the Corporation have reduced post pandemic while some have returned to pre-pandemic levels. The Project's objective is to procure a new Multifunctional Devices (MFDs) and Managed Print Services contract to replace the current contract.

The initial duration of the contract is 5 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the term of the contract for up to 2 years in line with the published Terms and Conditions. Therefore, the total potential duration of the contract, including extensions, is 7 years.

The City reserves the right to vary the term of the contract further in line with the published Terms and Conditions.

Please note that the contract value is up to £500,000 per annum in line with the published Tender Documents and the published Terms & Conditions.

The estimated contract value given is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore £3,500,000.

Tender categories (products & services required)

Printing ink (CPV 22610000)
Office machinery, equipment and supplies except computers, printers and furniture (CPV 30100000)
Office-type offset printing machinery (CPV 30122000)
Ink sources for printing machinery (CPV 30192112)
Printer servers (CPV 48824000)

Region

London (UKI)

Buyer Information