Tender Summary

DDaT23251 - Logistics In-Bound Goods system

Buying Organisation

UK Research and Innovation

Contract Value

£200,000

Tender Description

The final date and time for the submission of bids is 22/08/2023 at 17:00
DO NOT apply directly to the buyer.
All tender information MUST be submitted through the Jaggaer eSourcing Portal.
Brief Description of Requirement
UK Research and Innovation, The Science Technologies and Facilities Council (STFC) has a requirement to procure a system managing the inbound booking of items for different sites, with auditable tracking information of items and location, confirmation of delivery and suppliers, and purchase order details.
The logistics team are responsible for the distribution of items to our secure sites, utilising the system directory and locations to ensure safe delivery to agreed delivery points, automated confirmation emails of booking in & delivery are required for this purpose.
Current System provides an auditable booking system, utilizing, Palm digital assistants (PDAs) for deliveries and collections on site, lap tops & printers for the booking in process, generating unique booking reference & barcode, it has the ability to send automated emails to our customers on booking in.
There are current limitations with flexibility and control of email templates and the ability to change these to suit requirements and we have identified new business needs.
Aims & Objectives
STFC's strategic aim is to secure a system that enables a consistent approach to booking in and management and movement of in-bound goods received by logistics at core sites Rutherford Appleton Laboratory (RAL) and Daresbury Laboratory (DL), with scope to extend the service to other sites as required.
STFC seeks to secure a supplier that can provide products and services that enable STFC to deliver an integrated and effective approach to enable an auditable inventory of items for the below stated core business needs:
- Booking in process (couriers/suppliers/pallets)
- Delivery process on site and network (own fleet)
- Customer collection process (Front desk)
- Long term storage process (R24, storage area)
- Dewar replenishment operation (Ln2)
- MI- Dashboard provide for associated functional
Logistics Services, on behalf of STFC seeks to work with a supplier(s) in order to:
Supply the right products, expertise, and services.
Support resilience in response to the growth of site and demand.
Deliver innovation and 'future proof' technology and investment.
Provide a responsive customer focus.
Ensure cost efficiency.
The Scope
The Scope of the procurement covers Logistics - Inbound Goods system as a solution for the requirement of STFC, initial installation at RAL (Rutherford Appleton Laboratory) site with a further extension of the services to Daresbury Laboratory (DL) as phase 2.
The service could potentially expand to another two sites, which are Boulby Mine (BM) and Royal Observatory, Edinburgh (ROE), however this is currently under review .
STFC's strategic aim is to secure a system that enables a consistent approach to booking in and management and movement of in-bound goods received by logistics at the above core sites. The successful supplier is therefore expected to have the capability to scale up to the other sites.
The budget is flexible year on year, however the Bids that exceed the maximum budget of 175,000.00 for the four years in total, will not be considered.
The optional extension of the 5th Year shall not exceed 25,000.00 excluding VAT.
The total value of this requirement over the five-year period is 200,000.00 excluding VAT

Tender categories (products & services required)

Software package and information systems (CPV 48000000)

Region

South East (UKJ)

Buyer Information