Tender Summary

Global Business Innovation Programmes - Travel Agent Service

Buying Organisation

NEWABLE Trade (London) Limited

Contract Value

£150,000 to £250,000

Tender Description

Newable Trade (London) Limited is seeking a third-party provider to source and manage return flights, accommodation, transfers and 1 night pre-visit briefing for up to 5 overseas delegations as outlined in the key service requirements below. Please note that in all cases the requirements, dates of travel and markets are provisional and subject to change.

All arrangements will be made in collaboration with the Newable Team, recognising that you have extensive experience and expert travel management capabilities.
Potential suppliers are invited in their tender submission to outline their experience in providing support to delegations travelling overseas, how their internal processes support management of this process and how they will manage the budgets in line with the values outlined below including details of their own management fees.
We encourage potential bidders to include any other relevant information in support of their tender.

Accommodation in the UK for pre-visit briefing
All dates and destinations above are correct as of the date of this tender and subject to change.

Creative Catalyst (India) - London central location hotel - Tuesday 3 - Wednesday 4 October 2023 - 10-20 travellers
Agri-Tech (Netherlands) - London central location hotel Tuesday 24 - Wednesday 25 October 2023 - 10-20 travellers
Circular Manufacturing (Japan) - London central location hotel - Tuesday 16 - Wednesday 17 January 2024 - 10-20 travellers
Creative Catalyst (USA) - London central location hotel Tuesday 6 - Wednesday 7 February 2024 - 10-20 travellers
Insurance (USA) - London central location hotel Tuesday 27 - Wednesday 28 February 2024 -10-20 travellers

Overseas visit details
All dates and destinations above are correct as of the date of this tender and subject to change.

Creative Catalyst - India, Hyderabad & Mumbai - Saturday 28 October - Saturday 4 November 2023 - 10-20 travellers
Agri-Tech - Netherlands, Eindhoven & Wageningen - Sunday 19 - Friday 24 November 2023 - 10-20 travellers
Circular Manufacturing- Japan, Tokyo - Saturday 24 February - Saturday 2 March 2024 - 10-20 travellers
Creative Catalyst (SXSW) - USA, Austin, Texas - Friday 8 March - Thursday 14 March 2024 - 10-20 travellers
Insurance - New York, USA - Sunday 17 - Saturday 23 March 2024 - 10-20 travellers

Selected Supplier Responsibilities
Organising, booking and management of accommodation, flights and transfers.
Payment of all accommodations, flights, and transfers within agreed budgets.
Liaison with the Newable Team and businesses to ensure delivery of a successful event.

Tender categories (products & services required)

Travel agency and similar services (CPV 63510000)

Region

United Kingdom (UK)

Buyer Information